**About This Position**
Own the billing process from pre-bill review through invoice submission and follow-up. You’ll ensure invoices meet client billing guidelines, support e-billing portals, reduce rejections and write-offs, and provide reliable reporting that supports timely collections and accurate financial records.
If you're interested in this position - go to our website and see more information about this position!
**Key Responsibilities:**
* Manage the monthly billing cycle from pre-bill preparation through final invoice submission and delivery
* Apply client billing guidelines, matter budgets, and narrative standards to reduce rejections, write-downs, and delays
* Prepare and submit e-bills (LEDES) and manage rejections, appeals, and resubmissions in common portals (e.g., CounselLink, TyMetrix, Serengeti)
* Coordinate with timekeepers to improve time-entry quality, coding consistency, and billing compliance
* Maintain matter setup details, billing arrangements, rate tables, and client requirements within the billing/practice management system
* Track accounts receivable aging and support collections by providing status reporting and invoice back-up documentation
* Reconcile billing data across systems (practice management and accounting), investigate discrepancies, and document corrections
* Maintain billing procedures, month-end metrics, and audit-ready records to support consistent financial operations
**Requirements**:
* 3+ years of law firm billing experience (insurance-defense and/or corporate billing strongly preferred)
* Demonstrated experience with e-billing/LEDES and at least one major client billing portal
* Strong Excel skills (pivot tables, lookups; Power Query a plus) and comfort working with billing datasets
* Experience with practice management and accounting workflows (Clio, Tabs3, QuickBooks, or equivalent)
* High attention to detail across narratives, codes, rates, invoice formatting, and submission requirements
* Professional communication skills and comfort working with attorneys on billing corrections and compliance
* Ability to manage deadlines, multiple billing calendars, and confidential financial information with discretion
* US-based with reliable high-speed internet and Eastern Time overlap for billing coordination
**Benefits**:
* Health, dental, and vision coverage (eligibility per plan rules)
* 401(k) with 4 % firm match (eligibility per plan rules)
* Firm-provided laptop/peripherals and monthly tech stipend
* Paid time off and holidays (pro-rated for part-time per policy)
* Professional development support for billing/e-billing tools and role-relevant certifications
* Wellness resources and Employee Assistance Program access
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